UB Office of the President Seeks a Student Assistant

Posted by Tim on August 23, 2021 in Community Announcements, Job Opportunity, Student Job Opportunities

Student Assistant (Undergraduate)
UB Office of the President
501 Capen Hall
Position Overview
We are seeking 3-4 self-motivated, multi-tasking, well-organized, and professional Student Assistants with superior verbal and written communication skills to join our office. Student Assistants play an integral role in UB Office of the President (OTP) administrative operations. They are part of a team of 3 other Student Assistants, all of whom act as representatives for the University and OTP, while interacting with UB and SUNY administrators in day-to-day office tasks and projects (detailed below).
Learning Outcomes
After at least two years working as a Student Assistant in OTP, Student Assistants will:
• Understand and be able to explain the role of the President (and OTP) in University operations.
• Recall and accurately describe the University’s high-level organizational structure, including the President’s Cabinet, Vice Presidents, Schools/the College and Deans, and Vice Provosts.
• Regularly and effectively evaluate constituent questions and concerns and correctly direct them to the appropriate University unit/office to assist.
• Collaborate with other Student Assistants and OTP staff members on one-time and semester-long projects.
• Recognize and effectively navigate a professional office environment (e.g., in terms of dress, emailing, phone communication, etc.).
• Articulate at least five transferrable skills that can be leveraged in a future job, internship, or graduate school opportunity.
Duties and Responsibilities
Assists with:
• Managing OTP front desk by answering phones, intaking/distributing mail, scheduling meetings as needed, and greeting and directing visitors/callers to the appropriate staff members.
• Presidential event preparations, including (but not limited to) RSVP and list management, assembling name badges, and preparing/organizing gifts and other event materials (e.g., remarks, place cards).
• Various tasks for meeting preparation, including gathering relevant information, preparing documents (some of which may be confidential), and setting/cleaning up the meeting location.
• Scanning and saving presidential correspondence within the OTP document management system.
• General office duties including data entry, copying, filing, running errands, kitchen tasks, etc.
Note: the above outcomes and duties/responsibilities are aligned with the following NACE Career Readiness Competencies: career & self-development, communication, critical thinking, professionalism, teamwork, and technology.
Desired Skills/Competencies
• Previous knowledge/experience with Outlook, Word, and Excel (preferred, not required).
• Eager to learn and comfortable asking questions.
• Able to effectively multi-task and navigate competing priorities.
• An open and thoughtful communicator.
• A commitment to confidentiality, when needed/appropriate.
Time Commitment
• Approx. 10-15 hours per week during academic year.
• Summer availability is preferred (up to 29 hours per week).
• It is preferred that students work/grow with us for their full time at UB (e.g., first year or
sophomore year to senior).
Salary/Work Hours
• Hourly Rate: $13 hr
• Monday – Friday, 8:30a.m. – 5:00 p.m.
• Occasional evening and/or weekend hours may be offered (as optional) to Student Assistants.
For additional information, please contact:
Maureen Halton, Administrative Coordinator
Office of the President
501 Capen Hall
University at Buffalo
mehalton@buffalo.edu
716-645-4660